helps you quickly draft professional proposals. This tool saves tourism operators time and effort when securing new partnerships, pitching group bookings, or proposing event packages, allowing them to focus on delivering exceptional experiences.
Accessing this feature
Go to Proposals.
How to use it
Start a New Proposal
Once you're on the Proposal AI page, you'll see a prominent button that says New Proposal. Go ahead and click on that to begin.
Choose Your Proposal Type
You'll be presented with a few options to help the AI understand what kind of proposal you're trying to create. This is useful because it guides the AI to use the right tone and structure.
Partnership Proposal: Perfect for collaborating with other businesses (like hotels, local attractions, or transport providers).
Group Booking Proposal: Ideal for pitching your experiences to tour groups, corporate teams, or school excursions.
Event Proposal: Great for outlining special events, workshops, or tailored experiences you're offering.
Custom Proposal: If your needs are unique, choose this option, and you'll have more flexibility in the next step.
Select the option that best fits what you're trying to achieve, then click Next.
Tell Us About Your Proposal
This is where you give the AI the essential details. Think of it like giving instructions to a smart assistant. You'll see a text box where you can type in key information. Here's what you'll want to include:
Who is the proposal for? (e.g., "The team at 'Ocean View Hotel'", "Ms. Sarah Chen from 'Adventure Seekers Group'")
What are you proposing? (e.g., "A joint marketing partnership for our whale watching tours", "A custom 3-day cultural immersion experience for 20 corporate clients", "A special 'Taste of the Region' culinary tour for their upcoming conference.")
What are the key benefits or highlights? (e.g., "Increased bookings for both of us", "A unique team-building opportunity that fosters collaboration", "An unforgettable experience showcasing local produce.")
Any specific dates, numbers, or unique selling points? (e.g., "Targeting the Spring season", "A group of 30 participants", "Includes exclusive access to our private vineyard.")
The more detail you provide here, the better the AI can tailor the first draft for you. Just get your ideas down clearly.
Once you're happy with your input, click Generate Draft.
Review and Refine the AI Draft
In just a few moments, the Proposal AI will present you with a comprehensive first draft of your proposal!
Read through it carefully:
The AI is smart, but it doesn't know every specific detail about your business or your unique relationship with the recipient.
Make it yours: This is your chance to add your personal touch, specific pricing, detailed itineraries, compelling images, and any other unique elements that make your offer truly stand out.
You can edit any part of the text directly within the editor.
Check for accuracy: Double-check all names, dates, figures, and offerings to ensure everything is accurate.
Finalise and Export
Once you've refined your proposal and are happy with how it looks and reads:
You can click Save Draft if you want to come back to it later.
To share it, click on Export. You'll likely have options to download it as a PDF or a Word document, which you can then send to your potential partners or clients via email.
Easily, you've created a professional proposal without the usual hassle!
Tips
With Proposal AI, you're unlocking a whole new level of efficiency for your tourism business. Here's a quick rundown of what you can achieve:
Generate various proposal types: Quickly create partnership, group booking, event, or custom proposals to suit any opportunity.
Customise with ease: The AI provides a strong foundation, but you always have full control to add your unique voice and specific details.
Save and manage proposals: Keep all your drafts and finalised proposals organised in one convenient place within your Tourism Accelerator account.
Export in preferred formats: Download your proposals as professional PDF files or editable Word documents, ready to be sent out.
Streamline your sales process: Cut down on administrative tasks, allowing you to respond faster to leads and opportunities.
Focus on growth: Spend more time delivering incredible experiences and building relationships, knowing your proposals are handled efficiently.
To truly master Proposal AI and make it your preferred tool, here are a few tips:
Be Specific with Your Input: The AI's effectiveness depends on the input provided. The more precise and detailed you are in Step 3 ("Tell Us About Your Proposal"), the more accurate and tailored your initial draft will be. Think of it as providing clear details for the AI.
Always Personalise: While the AI creates a useful foundation,
Need help?
For further assistance, contact us at [email protected]