Editing an Event
Need to update your event? Whether you're fixing a typo, changing the venue, or updating the schedule, you can edit your event at any time — even after people have registered.
How to edit an event
Go to Events Management from the main menu
Find your event in the list
Click on the event to open it
Click Edit Event or the edit icon
Make your changes
Click Save Changes
What you can edit
Basic details
Event Title — rename your event
Description — update what attendees will experience
Event Image — upload a new cover image
Category — change the event type
Date and time
Start Date and Time — adjust when it begins
End Date and Time — modify the finish time
Timezone — correct the timezone if needed
Location
Venue Name — update the venue
Venue Address — change the location
Meeting URL — update online event links
Registration settings
Capacity — increase or decrease spots available
Registration Opens/Closes — adjust registration window
Approval Required — toggle manual approval on or off
What happens when you edit
Before registrations
If no one has registered yet, all changes take effect immediately with no impact.
After registrations
When people have already registered:
Notifications — Launchpad can notify registered attendees of changes
Date/time changes — attendees receive an update email
Venue changes — attendees receive location update details
Description updates — changes appear immediately, no notification sent
Capacity changes
Increasing capacity — if you have a waitlist, people may be automatically offered spots
Decreasing capacity — existing registrations are preserved (you cannot reduce below current registrations)
Editing tickets after sales
Already sold tickets? You can still:
Add new ticket types — introduce new options
Adjust remaining quantity — change how many are left
Update descriptions — clarify what's included
End sales early — close a ticket type
You cannot:
Delete ticket types that have been purchased
Reduce price on already-purchased tickets (refunds must be handled separately)
Editing a published event
Published events appear in the public events listing. When editing:
Changes save as a draft until you click Save Changes
Your event stays live while you're editing
Once saved, updates appear immediately
Cancelling vs editing
If your event isn't happening:
For minor changes — edit the event
For postponement — update the date and notify attendees
For cancellation — see Cancelling an Event
Tips for smooth edits
Preview first — check how changes look before saving
Communicate changes — let attendees know about significant updates
Update early — make changes well before the event date
Check registrations — review how changes affect current attendees
Common edits
Moving an event online
Edit the event
Change Event Type to Online
Add your Meeting URL
Save changes
Attendees will be notified automatically
Extending registration
Edit the event
Update Registration Closes date
Optionally increase Capacity
Save changes
Adding more sessions
For multi-session events:
Edit the event
Add session times in the description, OR
Create separate events for each session
What's next?
After editing:
Keeping your event information up to date helps attendees plan — don't hesitate to make changes when needed.