Exporting Event Data
Export your event data for reporting, analysis, or use in other systems. Launchpad lets you download attendee lists, registration data, and analytics reports.
What you can export
Attendee lists
Names and contact details
Ticket types
Registration dates
Check-in status
Custom question answers
Registration reports
Registration summary by date
Ticket sales by type
Revenue breakdown
Cancellation data
Analytics exports
Attendance statistics
Revenue reports
Trend data
How to export
Basic export
Go to Events Management
Open your event
Click Export or Download
Choose your export type
Select your options
Click Download
Export formats
Choose the format that works for you:
CSV — opens in Excel, Google Sheets, Numbers
Excel (.xlsx) — formatted spreadsheet
PDF — formatted report for sharing
Attendee list export
Exporting all attendees
Open your event
Go to Attendees or Registrations
Click Export
Choose All Attendees
Select format
Download
Filtering before export
Export only specific attendees:
Apply filters first:
- By status (confirmed, checked in, etc.) - By ticket type - By date range
Click Export Filtered Results
Only matching attendees are included
Data included
Standard export includes:
Column | Description |
Name | Full name |
Email address | |
Phone | Phone number (if collected) |
Ticket Type | Which ticket they have |
Registration Date | When they registered |
Status | Confirmed, checked in, etc. |
Check-in Time | When they checked in |
Order Number | Reference number |
Custom question answers
If your event has custom questions:
Answers are included as additional columns
Each question becomes a column header
Attendee responses appear in rows
Registration reports
Summary report
Overview of your event:
Total registrations by status
Ticket sales by type
Revenue summary
Registration timeline
Detailed breakdown
More granular data:
Daily registration counts
Hourly check-in data
Individual transaction details
How to generate
Open your event
Go to Reports or Analytics
Choose report type
Set date range if applicable
Click Generate or Export
Download the file
Revenue and financial exports
Sales report
For paid events:
Transaction list
Payment methods
Refunds issued
Net revenue
For accounting
Export includes:
Date of transaction
Amount
GST component
Transaction reference
Attendee details
Stripe integration
For detailed financial data:
Access your Stripe dashboard directly
Export transactions from Stripe
Reconcile with Launchpad data
Check-in reports
Attendance export
After your event:
Who checked in
Check-in times
No-show list
Arrival patterns
Check-in timeline
Export showing:
Check-ins over time
Peak arrival periods
Late arrivals
Using exported data
In Excel or Sheets
Open your CSV or Excel file to:
Sort and filter data
Create pivot tables
Build charts
Calculate statistics
For email marketing
Export attendee emails to:
Add to mailing lists
Send follow-up emails
Invite to future events
Important: Respect privacy preferences and unsubscribes.
For sponsor reports
Create reports showing:
Attendance numbers
Audience demographics (from questions)
Engagement metrics
For grant acquittals
Document:
Participant numbers
Expenditure and revenue
Outcomes achieved
Scheduling exports
Regular reports
For recurring events, consider:
Exporting after each event
Creating a reporting routine
Saving exports in organised folders
Automated exports
Currently, exports are manual. For automated reporting:
Use the API (if available in your plan)
Set calendar reminders to export
Create standard report templates
Privacy and data handling
What you're responsible for
When you export data:
Store it securely
Use it only for stated purposes
Delete when no longer needed
Comply with privacy laws
Data protection tips
Password protect — secure exported files
Limit access — share only with those who need it
Delete old exports — don't keep data longer than necessary
Anonymise when possible — remove identifying info for aggregate analysis
Privacy compliance
Ensure you:
Have consent to use attendee data
Respect opt-out requests
Follow Australian privacy principles
Troubleshooting exports
Export not downloading
Check your browser's download settings
Try a different browser
Clear browser cache
Disable pop-up blockers
Data missing
Check your filters
Ensure date range is correct
Verify the data exists in Launchpad
Formatting issues
For CSV: open in Excel/Sheets, not text editor
For dates: check regional settings
For special characters: ensure UTF-8 encoding
Large exports
For events with many registrations:
Allow time for the export to generate
Download during off-peak times
Consider exporting in batches
What to export when
Before the event
Attendee list for check-in backup
Name badges or sign-in sheets
Catering numbers
During the event
Real-time check-in data (if needed)
After the event
Complete attendee list with check-in status
Final analytics report
Revenue report
Data for follow-up communications
Tips for effective exports
Export promptly — don't wait too long after events
Use consistent naming — include event name and date in filename
Organise files — keep exports in structured folders
Back up important data — don't rely solely on Launchpad
Regular cleanup — delete old exports you no longer need
What's next?
After exporting:
Your event data is valuable — export it, analyse it, and use it to make your next event even better.