Project Status Updates
Keeping project status current helps everyone understand where things stand. Regular updates build confidence, surface issues early, and keep your team aligned.
Project statuses explained
Planning
The project is in preparation:
Scoping work and requirements
Gathering resources
Not yet actively working on deliverables
Use when: Initial setup, waiting for approval, or during discovery phase.
Active
Work is underway:
Team members are completing tasks
Progress is being made
Regular activity on the project
Use when: The project is your current focus.
On Hold
Temporarily paused:
Waiting for external input
Resources redirected elsewhere
Blocked by dependencies
Use when: Work has stopped but the project isn't cancelled.
Completed
All work is finished:
Deliverables are done
Goals have been achieved
Ready for archiving
Use when: The project has reached its conclusion.
Updating project status
Change the overall status
Go to Projects
Open your project
Click the status indicator (e.g., "Active")
Select the new status
The change saves automatically
Add a status update
Share progress with your team:
Open the project
Go to the Updates or Activity tab
Click Add Update
Write your update:
- What's been accomplished - What's in progress - Any blockers or concerns - Next steps
Click Post
Quick status from project list
Go to Projects
Find your project in the list
Click the status badge
Select the new status
Writing effective updates
What to include
Good status updates answer:
What's done? — completed since last update
What's next? — focus for the coming period
Any blockers? — issues needing attention
Timeline status — on track, at risk, or delayed?
Example update
Weekly Update — 15 January
>
Completed:
- Finalised content for all five landing pages
- Received design approval from client
- Set up tracking pixels
>
In Progress:
- Development team building pages (60% complete)
- Preparing launch announcement
>
Blockers:
- Waiting on final product images from supplier
>
Status: On track for 22 January launch
Keep it concise
Use bullet points for clarity
Focus on key information
Save details for task comments
Make it scannable
Tracking progress
Task completion
Monitor how many tasks are done:
Open your project
View the Tasks tab
See completion percentage
Check which tasks remain
Milestone progress
Track key deliverables:
Go to the Milestones tab
See which milestones are complete
Review upcoming milestone dates
Identify at-risk milestones
Time tracking
Review effort spent:
Check the Time tab on your project
See total hours logged
Compare against budget
Monitor by team member
Dashboard metrics
The Project Hub shows:
Active projects count
Pending tasks
Time logged this week
Overdue items
Status update frequency
When to update
Weekly — for active projects, share progress each week
At milestones — update when key deliverables complete
When status changes — immediately if moving to On Hold or Completed
When issues arise — flag blockers promptly
Regular check-ins
Build updates into your routine:
End-of-week review
Team meeting preparation
Client reporting cycles
Monday planning sessions
Communicating updates
Team notifications
When you post an update:
Team members can see it on the project
Notifications go to project watchers
Activity appears in the project timeline
Client updates
For client-facing projects:
Prepare separate client summaries
Focus on outcomes and progress
Be transparent about challenges
Confirm next steps
Stakeholder reporting
Extract project data for reports:
Go to Projects
Select projects to include
Export or compile status information
Share with stakeholders
Tips for status success
Update regularly — stale statuses undermine trust
Be honest — flag problems early rather than hiding them
Keep it brief — detailed enough to inform, short enough to read
Include next steps — show momentum and direction
Celebrate wins — acknowledge completed work
Regular updates keep everyone aligned — a few minutes now saves confusion later.