Setting Your Availability

Keeping your availability up to date is one of the most important things you can do as a contractor. When operators can see exactly when you're free, they're more likely to send you work that fits your schedule.

Why Availability Matters

Operators use your availability to:

Match you with suitable assignments
Avoid sending you offers when you're busy
Plan their staffing needs in advance
Build reliable teams for recurring events

Contractors with current availability receive significantly more job offers than those who don't update regularly.

Accessing Your Availability Calendar

Click Availability in the navigation menu, or navigate directly to /availability

Your availability calendar will display

Setting Your Available Times

Adding Available Time Blocks

On the availability calendar, click on the day you want to mark as available

Select the time range you're free to work

Choose whether this is a one-off or recurring availability

Click Save Availability

Setting Recurring Availability

If you have a regular schedule, you can set recurring availability:

Click Add Recurring Availability

Select the days of the week you're typically available

Set your usual start and end times for each day

Choose how far in advance this pattern should apply

Click Save Pattern

For example, if you're always available on weekends, you can set this once and it will automatically appear on your calendar.

Blocking Out Unavailable Time

Life happens, and sometimes you need to block out time when you can't work:

Click on the date or date range you need to block

Select Mark as Unavailable

Optionally add a reason (this is private and helps you remember why)

Click Save

Blocked time will appear differently on your calendar so you can easily see at a glance when you're free versus when you're unavailable.

Managing Last-Minute Changes

If your availability changes unexpectedly:

Update your calendar as soon as possible

If you've already accepted an assignment during that time, contact the operator directly

Use the decline process for any pending offers you can no longer accept

Tips for Managing Your Availability

Update weekly — Set aside a few minutes each week to review and update the coming weeks
Think ahead — Add holidays, personal commitments, and other obligations as soon as you know about them
Be realistic — Only mark yourself available when you genuinely can work
Consider travel time — If you need time between assignments for travel, factor this into your availability

Viewing Your Availability History

You can review past availability patterns to help plan future schedules:

Navigate to /availability
Use the calendar navigation to view previous months
Past availability will be shown in a lighter colour

Syncing with External Calendars

If your Tourism Accelerator platform supports calendar integration, you may be able to sync your availability with Google Calendar or other calendar applications. Check with your administrator to see if this feature is enabled for your region.

Need to Make Changes?

Your availability is always editable. Simply return to /availability at any time to add, modify, or remove available time blocks. Changes take effect immediately and will be visible to operators looking for contractors.