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Connecting Google Calendar

Synchronise your Launchpad bookings with Google Calendar

Hayden Zammit Meaney avatar
Written by Hayden Zammit Meaney
Updated today

Connecting Google Calendar

Keep your schedule in sync by connecting Launchpad to Google Calendar. When bookings are created, modified, or cancelled, your Google Calendar updates automatically — and availability changes in Google Calendar can block times in Launchpad.

Why sync with Google Calendar?

Connecting Google Calendar gives you:

  • One calendar view — see Launchpad bookings alongside personal appointments

  • Mobile access — check your schedule from any device

  • Avoid double-bookings — personal commitments block availability

  • Team visibility — share calendars with staff and contractors

  • Automatic updates — changes sync in both directions

Before you start

You'll need:

  • A Google account (Gmail or Google Workspace)

  • Owner or admin access in Launchpad

  • A few minutes to complete the connection

Connecting your Google Calendar

  • Go to Settings from the main menu

  • Click Integrations

  • Find Google Calendar in the Calendar section

  • Click Connect with Google

  • Select your Google account (or sign in if prompted)

  • Review the permissions Launchpad needs:

- View and edit events on your calendars - See your calendar list

  • Click Allow to grant access

  • You'll be redirected back to Launchpad

A green "Connected" badge confirms the integration is active.

Choosing which calendar to sync

After connecting, select the calendar for Launchpad bookings:

  • In the Google Calendar integration settings, click Configure

  • Choose from your available calendars:

- Use an existing calendar - Create a new "Launchpad Bookings" calendar (recommended)

  • Click Save

We recommend using a dedicated calendar for Launchpad bookings to keep things organised.

Understanding sync behaviour

What syncs to Google Calendar

When bookings are created in Launchpad:

  • Event title — customer name and product booked

  • Date and time — booking start and end times

  • Location — if set for the product

  • Description — booking reference and key details

What syncs from Google Calendar

Events in your connected Google Calendar can block availability:

  • Busy events — mark those times as unavailable in Launchpad

  • All-day events — can block the entire day if configured

Sync timing

  • Changes sync within a few minutes

  • Initial sync may take longer for calendars with many events

  • Manual sync available if needed

Configuring sync settings

Customise how the sync works:

Two-way vs one-way sync

  • Go to the Google Calendar integration settings

  • Choose your sync direction:

- Two-way — bookings flow both directions - One-way (to Google) — only push Launchpad bookings to Google - One-way (from Google) — only pull Google events to block availability

Blocking personal time

To prevent bookings during personal appointments:

  • Ensure two-way sync is enabled

  • Mark events in Google Calendar as "Busy" (not "Free")

  • These times will show as unavailable in Launchpad

Event visibility

Control what appears on your Google Calendar:

  • Full details — customer names and booking info

  • Busy only — shows time as blocked without details

This is useful for shared team calendars where privacy matters.

Managing multiple calendars

If you have multiple staff or resources:

  • Each team member can connect their own Google Calendar

  • Use separate calendars for different products or locations

  • Configure each calendar's sync settings individually

Troubleshooting

Calendar not syncing

  • Check the integration is still connected in Settings > Integrations

  • Verify you selected the correct calendar

  • Wait a few minutes — sync isn't instant

  • Try disconnecting and reconnecting

Wrong calendar showing

  • Go to the integration settings

  • Click Configure

  • Select the correct calendar

  • Save your changes

Events not blocking availability

  • Ensure the Google Calendar event is marked as "Busy"

  • Check two-way sync is enabled

  • Verify the event is on the connected calendar

Duplicate events

  • Check you haven't created events in both systems

  • Review sync direction settings

  • Remove duplicate events manually

Permission errors

  • Disconnect the integration

  • Reconnect and ensure you click "Allow" for all permissions

  • Check your Google account security settings

Best practices

  • Use a dedicated calendar — create a "Launchpad Bookings" calendar

  • Set sync direction thoughtfully — two-way sync is powerful but needs care

  • Mark personal time correctly — use "Busy" status for time off

  • Check regularly — review your calendar to catch any sync issues early

  • Train your team — ensure everyone understands how the sync works

Disconnecting Google Calendar

If you need to remove the connection:

Existing events remain in both systems but will no longer sync.

You can also revoke access from your Google Account settings.

Calendar sync saves time and prevents double-bookings — set it up once and let it work for you.

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