Archiving a Product
When a product is no longer available, archiving removes it from active listings while keeping all the information for your records. This is better than deleting because you maintain your history.
When to archive
Consider archiving when:
A seasonal product has ended for the year
You've discontinued a product permanently
You're replacing a product with an updated version
A product is temporarily unavailable for an extended period
You need to clean up your product list
Archive vs. Inactive vs. Delete
Understanding your options:
Action | Visible to customers | Bookable | Data preserved | Can restore |
Active | Yes | Yes | Yes | N/A |
Inactive | No | No | Yes | Yes |
Archived | No | No | Yes | Yes |
Deleted | No | No | No | No |
Inactive is best for temporary pauses — you plan to bring it back soon. Archived is best for products you don't expect to offer again, but want to keep records of. Delete permanently removes everything — use with caution.
How to archive a product
Go to Products from the main menu
Click on the product you want to archive
Click Edit to enter edit mode
Change the Status to "Archived" or "Inactive"
Click Save
Alternatively, from the products list:
Find the product in your list
Click the more options menu (three dots)
Select Archive or Set Inactive
Confirm your choice
What happens when you archive
When a product is archived:
It disappears from your active products list
Customers can no longer see or book it
Past bookings remain in your records
Associated rates and images are preserved
Analytics history is retained
Viewing archived products
To see your archived products:
Go to Products
Click the filter option
Select Archived or All products
Browse your archived items
Restoring an archived product
Changed your mind? Restoring is easy:
Find the archived product (use filters if needed)
Click on the product
Click Edit
Change the Status back to "Active"
Review all details are still current
Update pricing if needed
Click Save
Before restoring, check:
Pricing is still accurate
Description reflects current offering
Photos are up to date
Availability settings are correct
Best practices
Before archiving
Check for future bookings
Communicate with affected customers if needed
Consider if "Inactive" is more appropriate
Export any data you might need
Organising archived products
Use consistent naming to identify archived items
Add notes about why products were archived
Review archived products periodically
Delete truly obsolete items after appropriate time
Seasonal archiving
For seasonal products:
Archive at end of season
Set a reminder to restore before next season
Update pricing before reactivating
Refresh photos and descriptions
Archiving packages
If you archive a product that's part of a package:
The package may become incomplete
Review affected packages before archiving
Consider archiving related packages too
Archiving keeps your product list clean while preserving valuable historical data.