Task Priorities
Not all tasks are created equal. Setting priorities helps you and your team focus on what matters most, ensuring important work gets done first.
Understanding priority levels
Launchpad uses four priority levels:
Low priority
Complete when time permits
No immediate deadline pressure
Nice-to-have improvements
Background or maintenance tasks
Examples:
Update old documentation
Organise shared files
Research future ideas
Medium priority
Standard priority for regular work
Should be completed by due date
Important but not urgent
Typical project tasks
Examples:
Create weekly social media posts
Review supplier contracts
Update product descriptions
High priority
Important work that needs attention
Prioritise over low and medium tasks
May have dependencies waiting on it
Significant impact if delayed
Examples:
Prepare for upcoming client meeting
Fix broken booking form
Complete grant application
Urgent priority
Needs immediate attention
Drop other work to address
Time-sensitive or critical impact
Escalated issues
Examples:
Respond to complaint within 24 hours
Fix website outage
Prepare for same-week event
Setting task priority
When creating a task
Click Add Task in your project
Fill in the task details
Select Priority from the dropdown
Choose Low, Medium, High, or Urgent
Click Save
For existing tasks
Open the task
Click the priority indicator
Select the new priority level
The change saves automatically
From the task list
Find the task in the list
Click the priority flag icon
Choose the appropriate level
Prioritisation strategies
Urgency vs importance
Consider both factors:
Not Urgent | Urgent | |
Important | High priority — schedule time | Urgent priority — do now |
Not Important | Low priority — delegate or defer | Medium priority — handle quickly |
Impact-based prioritisation
Ask yourself:
What happens if this doesn't get done?
Who is affected by this work?
What depends on this being complete?
Higher impact = higher priority.
Due date consideration
Factor in deadlines:
Something due tomorrow may need higher priority than something due next month
But don't let urgent crowd out important
Client and stakeholder needs
Consider external commitments:
Client-facing deliverables often take priority
Stakeholder expectations matter
Promises made should be kept
Working with priorities
Viewing by priority
To see your highest priority work:
Go to Tasks
Sort by Priority (highest first)
Or filter to show only High and Urgent tasks
Daily prioritisation
Start each day by:
Reviewing your task list
Identifying today's top priorities
Tackling high-priority items first
Protecting time for important work
Adjusting priorities
Priorities change as circumstances shift:
New urgent issues emerge
Deadlines move
Client needs change
Resources become available
Review and adjust regularly — at least weekly.
Priority indicators
In Launchpad, priorities are shown as:
Flag icons — coloured by level
List sorting — urgent and high at top
Filters — view specific priority levels
Project dashboard — priority breakdown
Colour coding:
Low = Grey
Medium = Blue
High = Orange
Urgent = Red
Common prioritisation mistakes
Everything is urgent
When everything is urgent, nothing is. Be selective:
Reserve urgent for true emergencies
Most work is medium priority
Resist pressure to over-prioritise
Ignoring low priority tasks
Low priority doesn't mean never:
Schedule time for low priority work
Review periodically
Some may become higher priority over time
Not re-evaluating
Priorities set at task creation may not stay relevant:
Review as projects progress
Adjust when circumstances change
Don't let outdated priorities guide your work
Tips for effective prioritisation
Be honest about urgency — not everything is a crisis
Consider impact — who benefits from this work?
Review regularly — priorities shift over time
Communicate changes — let team members know when priorities adjust
Protect focused time — don't let low-priority interruptions derail high-priority work
Smart prioritisation means working on the right things at the right time — focus on what matters most.